Hello
I am writing to find a way to enter prepayents from cients and suppliers.
How can I enter a payment, and then later use it?to do this, but not quite sure how it can be done.
Once entered, hot to keep track of them and find them when we need to apply them?
My bookkeeper has been looking and not yet found a way.
Thanks for ideas.
Joseph
HI @smokinjo ,
The way I have used them, customer prepayments are just payments (payment entry doctype) submitted without payment references. Later, when I want to use them, in a sales invoice, in the payments tab, under advance payments, I click the button to “get advances received”. I suppose it works similarly for prepayments to vendors and purchase invoices, but I haven’t needed to do that yet. Here it is in the docs: Advance Payment Entry
I’ll add to what @trustedcomputer mentioned. We customize Sales Invoice to set the default value of “Automatically Apply Advances”. This makes the pre payment automatically apply when the invoice is first saved. With out this, the person who submits the invoice needs to be aware that the prepayment exists.
This works well if the customer has a credit/over payment.
In our environment, I can’t think of a scenario when we wouldn’t want the prepayment applied (your mileage may vary).