Agenda for next Monthly Foundation Call

It has been a little while since our last Foundation meeting and I would like to propose a call for next week. Because we usually have only an hour, I would like to stick to subjects with predetermined time estimates.

Also, to keep things moving, I am proposing that an outline of the topic and any related materials get posted ahead of time on Discuss.erpnext and restricted to Foundation members. This would encourage discussion about ideas that had been considered and written down and would save all members time by providing background.

I am proposing that all Foundation Calls adopt a structure that has 4 parts:

  • Administrative update
  • News Update (from Frappe)
  • New Business
  • Recap and Action Items

So for the upcoming meeting, I am proposing the following agenda:

Administrative Update: (5 minutes)

  • Today’s Moderator: (to manage the conversation and run the clock)
  • Today’s Scribe: (will produce/post meeting summary within 24 hours)
  • Report of Foundation Finances. (changes from last month) Note large exceptions.
    • July Income
    • July Expenses
    • July Cash on Hand
    • Total Foundation Members

News Update: (Frappe Team Member) (5 Minutes)

  • 3 biggest current projects
  • Any large concerns, issues that Frappe would like help/feedback on?

New Business: (Unique to this month) (40 Minutes Total. Breakdowns below.)

  • Topic 1: Governance: (10 minutes)
    • Should we have formal positions?

      • Are we required to? What are they? Are they paid?
      • What are the responsibilities/expectations?
      • How long do people serve?
      • How do we select them?
    • How do we raise and spend money?

      • How do we prioritize, define, and approve projects?

Topic 2: Finances (10 Minutes)

  • We heard about our current financial status. What does that say about what we do next?
  • If the mission is to Educate, Inspire, and Improve, how do we spend this money?

Topic 3: ERPNext outreach: (10 Minutes)

  • Are we attending Open Source India?
  • Who has ownership of the event?
  • What are the goals?
  • What materials can members produce to support the event?

Topic 4: Upcoming Conference 2018 (10 Minutes)

  • Do we want to hold a Foundation meeting (maybe at Mysore starting at 8:30 or 9AM? (or after dinner?)
  • Is there value in doing a short presentation to attendees to get them to join the foundation?
  • What percent of attendees are not Foundation Members or employees of Foundation companies

Recap and action items with due dates: (10 Minutes)

  • For instance, Person 1 has agreed to supply information on Project X. Company 2 has agreed to research Issue B.

I welcome your thoughts and comments. If this meets with the community’s approval, let’s schedule a call for Thursday Aug 23rd at noon IST.


A calendar link for this who need it (like me).

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@Basawaraj_Savalagi let’s set this up.

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Hi All,

1. Please find below GoToMeeting Details.

ERPNext Foundation Monthly Call
Thu, Aug 23, 2018 12:00 PM - 1:00 PM IST

Please join my meeting from your computer, tablet or smartphone.

You can also dial in using your phone.
United States: +1 (872) 240-3412

Access Code: 684-079-965

First GoToMeeting? Let’s do a quick system check:

2. I will share the July month income/expense and other details tomorrow.

3. Details about Open Source India event.

  1. Are we attending Open Source India?


  1. Who has ownership of the event?

I have.

  1. What are the goals?

To Engage with potential users, developers, and partners who are particularly interested in open source ERP.

  1. What materials can members produce to support the event?

Publishing more user stories will help.

Happy to discuss further in the meeting.


I would also like to get an update on this ERPNext Roadmap - Help Define and Contribute. Since this was a hot button topic subsequent to the last call. It is important to review the progress to figure how we can go forward.

Good idea. I have been late on my part and I will get something together. Thanks.

Please find below July month income, expense and cash on hand/bank account balance details.

All figures are in USD.


Please find below membership details.


@Foundation Foundation monthly meeting will start in 30 minutes from now.


Action Items:

  • 12 Month picture of the finances to tease out any seasonality and help start a budgeting discussion -@Basawaraj_Savalagi to connect with Prakesh to gather details
  • Keep working on the road map, @jayram offered to continue organization on this aspect
  • Carve out some time at the conference for a pitch for conference membership (was a person assigned - do we need a volunteer?)
  • Organize a foundation meeting around the time of the Conference to have an in-person meeting, road map to be among the agenda items (no person assigned, but maybe @Basawaraj_Savalagi said he’d do it? - please confirm or defer or delegate )
  • @Basawaraj_Savalagi to post a list of volunteer opportunities relating to conference
  • @MichaelPinkowski to have full notes of the call transcribed here

@Basawaraj_Savalagi @prakash_hodage, I can work with you to put it into structure & make an analysis. Let’s connect (Telegram is preferred) when the monthly P&L data is ready to work on.


Sorry I missed the call, some friends dropped by at office. But good to see the progress :+1: Would love to see some more action!

Notes for August 2018 Foundation Call

Report of Foundation Finances

  • July Income: $6,297

  • July Expenses: $2,708

  • Net: $3,589

  • Cash & Bank Balance: $33,162

  • 68 total members in Foundation

Frappe Update

  1. Work continues on bug fixes for v11
  2. Postgres is being integrated as an alternative to MariaDB
  3. Work is continuing on the Hub

New Business
It was agreed that we would look to the current Board of Directors for information about how the Foundation was organized.

Several members spoke of the need to better define the role of governance of the foundation.

Upcoming Conference 2018:
It was suggested that we ask the Conference organizing team for a 20 minute block of time to make a presentation of the benefits of becoming a member of the Foundation.

It was also suggested that we set up a meeting for all Foundation members prior to the start of the Conference on Friday or Saturday.

Module Report:
We heard that the Agriculture Module was holding weekly calls on Telegram to discuss their progress. Any one with an interest in contributing to this module is invited to join the calls on Fridays.

Action Items

  1. Meet with Prakash to get a 12 month history of the finances of the Foundation to better understand the seasonality of cash flows.
  2. Continue to work on the Roadmap project that was started last month and try to have a version of it available for next months call.
  3. Arrange Foundation meeting and presentation at Conference 2018.
  4. Continue with this process of running the Foundation calls for the next 2 months.

Addendum: I apologize for the brevity of these notes. I had a hard time trying to keep to the agenda and making notes. As I noted in the agenda, it seems like a good idea to have a volunteer scribe to capture the key talking points. ~ Michael


@MichaelPinkowski, I will volunteer to take meeting minutes from next foundation call.

How can I join the agriculture module weekly calls on telegram? Can somebody add me to the telegram group.

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Cool. Thanks!

Hey Sunny, I added you. Our calls are typically on Friday at 6:30 PM IST (9 AM EST (me) and 7 AM Mountain time (Alain)).

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@tmatteson thanks for adding me. Will surely attend the call next Friday.

Tyler please add me too thanks!