Different Naming series for different Employment type in same company

Frappe HR
1

Hi All,

I am using ERPNext V13 and planning to create Employee records. However I want to using different naming series and sequence based for different employment type (Full-time and Intern) on the naming series selected under same company. For example -

  • Full-time Employee Naming series would be A-HR.##### (where A is company abbreviation and .##### is the series for Full time employees starting from 1 till 83 (so far).
  • Intern Naming series would be A.HR-I.##### (where A is company abbreviation, I means Intern [not a full-time employee], .##### is series specific for only Interns starting from 10 to 25 (so far).

So if I add a full-time employee using A-HR.##### naming series, it should create A-HR.0084 and if I add an Intern using A-HR-I.##### naming series, it should create A-HR.0026.
It should not mix the sequence of Full-time and Intern. I do not see the option to give separate sequence based on naming series in ERPNext. If there is such an option, please highlight that to me. It will be very beneficial.

2

Use the employee type field in the name series. If it doesn’t exist create it and quote it in the naming series. Let’s say we have two employee types:

  1. I (short for Intern)
  2. E (short for employee)

Quote this field in the naming series and it will show up as A.HR-I.#### for interns and A.HR-E.#### for employees.

However to display the “I” in the naming series for interns only and nothing for other employees, you will have to write custom code which will only create a hassle for you. I’d suggest creating a Employee Type field and using that in the naming series.

1 Like
3

Check this link. You will have to configure something similar for the employment type.

Hope this helps.