We have to create item every time to book an expense in the related account
e.g, customer entertainment, stationary, utility bills etc
If we ordered a meal for customer or drinks, tea etc, fist i have to create an item as service, and assign respective expense account (in this case Made a new ledger as “Customer Entertainment”) create supplier and book it via purchase invoice.
in market, other accounting software e.g Quickbooks, allows a simple solution
during making new purchase invoice, u just need to select EXPENSE, and type details and assign expense account in front of it
see image below
here, only a single invoice is generated, appropriate expense accounts are linked and details are mentioned in memo, no item is created, only vendor is created/selected
Multiple items are purchased and booked in a single transaction (purchase invoice)
Please reply with this example below
i went to a petrol pump, there i purchased few things along with petrol for my car, a single invoice was provided to me
items …
Pen Say Rs. 10, Notebook say Rs. 50 > Stationary Expense
Snacks .Say Rs. 20, Drinks Say Rs. 25 > Entertainment/Miscellaneous expense
Diesel XX Litrs, Say Rs.500
Expense Claim is a form under “Human Resource” module. You need at least one of the role between Employee, HR User and HR Manager, to create / access Expense Claim form.