How Payroll Works in case of Multiple Shifts

Vinay1 · December 9, 2024, 3:46pm

When Multiple Shifts are Assigned for an Employee then How Payroll is Calculated

ejaaz · December 10, 2024, 6:25pm

github.com/frappe/erpnext

feat: Scheduling Multiple shifts and Auto Attendance

frappe:develop ← ruchamahabal:multiple-shifts

opened 04:47AM - 23 Feb 22 UTC

ruchamahabal

+2257 -631

## Problem - Earlier, only 1 Shift Type could be assigned to an employee for …one day. - However, in some organizations, employees could be working in multiple shifts (Morning Shift, Evening Shift) on the same day. ## What Changes? ### Schedule multiple shifts - Users can make multiple non-overlapping Shift Assignments for the same employee on the same day ### Shift Request - Users can make multiple non-overlapping Shift Requests for the same employee on the same day ### Fetching shift in Employee Check In - When employee check-ins are logged via biometric or manually, the exact shift based on the timestamp is fetched. Before, shifts used to be fetched based on date. Now they are timestamp specific. - Handles shifts spanning over 2 different days (eg: 23:00 - 2:00), midnight shifts. - Shift fetching used to fail on timing boundaries, this is fixed. - Handles 2 consecutive shifts if they are overlapping within grace periods. ### Attendance - Earlier, only 1 attendance record could be marked for 1 day. - Now multiple attendance records can be marked for each shift. Eg: employee can be absent for one shift, present for another on the same day - Auto Attendance now, takes care of marking shift specific attendance and not for the whole day - Earlier, employees with no attendance records on a specific date used to be marked absent via Auto Attendance. Now, this also checks for shift-wise attendance records along with the date. So, only if attendance is not marked for a particular shift/for the whole day, the employee will be marked absent. ### Attendance Reports - Added shift-wise attendance against employees - Added legend for status abbr with full form and color. - Formatter for data to quickly identify cells with lesser cognitive load. - Refactored Monthly Attendance Sheet code. Can still be better but will leave it for the next iteration. **Before**: <img width="1320" alt="image" src="https://user-images.githubusercontent.com/24353136/160807404-7b377048-ff91-430c-8694-6726357be71a.png"> **After**: <img width="1314" alt="image" src="https://user-images.githubusercontent.com/24353136/160808036-5ca26c95-caf7-48f9-8779-80cbb41b6127.png"> ### Impact on Payroll If there are multiple attendance records marked for a single day with separate shifts, each record will be considered as 1 Payment Day in payroll. So if an employee works 2 shifts in a single day this contributes to 2 payment days in Payroll. No code level changes are done for this Documentation: Added docs for Monthly Attendance Sheet only since others are mostly backend changes: https://docs.erpnext.com/docs/v14/user/manual/en/human-resources/human-resources-reports/edit?wiki_page_patch=ea798a28e2 Also closes https://github.com/frappe/erpnext/issues/29210 ### ToDo - [x] Allow scheduling multiple shifts - [x] Shift fetching in employee check-ins - [x] Multiple attendance records for the same day - [x] Auto Attendance for multiple shifts - [x] Handle impact on attendance reports - [x] Refactor Shift Request Overlapping validation - [x] Test cases - [x] Documentation

Vinay1 · December 11, 2024, 9:02am

hey @ejaaz,
so It means that there is no Shift Specific Pay
ie., generally, Regular Shift and Over Time both should have different Pays but It is not Possible in frappe
Am I Right ?

ejaaz · December 12, 2024, 5:25am

As far as I know, there is no shift-specific pay because you can create only one salary slip per month for an employee.