Manual Stock Adjustment for urgent shipment: Best practices?

ERPNext
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Hi everyone,

I am looking for advice on handling a stock discrepancy in our ERP system. Our company has been operating for over five years, but we have long-standing discrepancies between our physical inventory and system records.

The current situation: We have an urgent shipment today for a specific item. We have the physical stock on hand, but the system shows zero balance. To proceed with the delivery note and recognize the Cost of Goods Sold (COGS), I am considering the following steps:

  1. Stock Adjustment: Perform a manual “Stock Entry” (Material Receipt) to bring the item into the system with the correct quantity and valuation.

  2. Immediate Outward: Process the delivery/outbound entry immediately after the adjustment to reflect the sale and COGS.

I’ve exhausted all my options and still can’t figure it out. Would appreciate some expert advice!

2

Quick question .. how is the item received at your store .. meaning is it via Purchase Receipt or Purchase invoice (with update stock checked) ???…..

You said 5 years of operation… wasn’t discrepancies flagged during stock checks or Audits ???