Non-Stock Items impact on Chart of Accounts

I just doing a bit of research around the impact of chart of accounts. I have a non-stock item that is in the stage “received, but not yet invoiced”. Meaning that there is a purchase receipt that has been submitted, but a purchase invoice has not been created yet. At this stage, there’s no impact on the Chart of Accounts. How come?

The net effect is that this material is with the receiving company now but because it is a non-stock item it needs to be expensed. But because an invoice has not been created, shouldn’t there
me an account “Non-Stock Items received but not invoiced” that needs to be impacted and another “Temporary Non-Stock Items held till invoicing” that also needs to be impacted?

Or an Temporary Expense Account and a Temporary Liability account that needs to get impacted.

I’m uncomfortable about no impact on the Chart of Accounts.

The accounting experts can possibly weigh in. One could argue that for non-stock items there isn’t any advantage in doing a Purchase Receipt, the way ERPNext is set up sright now, and a company is better off doing a Purchase Invoice straight, but most organizations would like simplify the process for it’s employees. One standard process for both stock and non-stock items - PO>Purchase Receipt>Purchase Invoice.

1 Like

Hi, I have the same situation as you. Did you find a solution?

Without a similar function to “stock received not invoiced” you would have to create manual accruals for good/services that you had received but not yet received an invoice for, which given that ERP has the ability to deal with this correctly for stock items you would think that there would be an option to allow this functionality for non stock items


Hi Jay,

New functionality is released which covers this requirement :smile: …Setup is to be done under company. Enable Provisional Accounting For Non Stock Items needs to be checked with Provisional Account

ERPNext Features v13.20.0 and 13.21.0

Provisional accounting for expenses

Deepesh ensured that on posting a purchase receipt for a Non-Stock Item, provisional accounting entries will be passed and the same will be reversed on posting the actual purchase invoice on the invoice posting date.


Thanks. I was searching for this today.