I wish that it would be possible to number each account in the chart of accounts, and use these numbers for whenever selecting an account, instead of the name.
Why you might ask? The reason is, that in some of my clients books, we have set the chart of accounts pr function, not type. That means that some, or many names of the accounts are similar, or sometimes identical.
Another reason is speed. I do tend to memorize numbers fast and I think it would be faster to enter a five digit number rather to enter some text, the select which account is correct.
This feature would also be lovely to have in the import function. Often, I prepare the accounts in a simple spreadsheet with the bank transactions, then import it to the final books.
Our accountants tend to do this as well they use the accounts numbering.
Numbering also provides an understanding for what category the account belongs
imagine that they might have in expenses Operating Expenses
âElectricity
âWater
âEtc Maintenance Expenses
âElectricity
âWater
âEtc
And from experience make the chart of accounts to be displayed as list in a grid view or at least make an option to expand all folders
@Anders_Malmros there is a related topic in this forum. As I understand this is not the highest priority and the quick and dirty fix that I was advised is to just add the account number into the âAccount Nameâ field.
Iâd recommend some sort of syntax that makes it easy to divide those into 2 separate fields later on, so you can easily adjust you CoA as soon a field âAccount Numberâ is being implemented
for example you do â10000 | Assetsâ as your name for âAssetsâ then if an âAccount #â field is being introduced at any time in the future you can easily replace the string â | â by â,â and so re-import this as separate fields with a csv import. Does that make sense?
@vrms Sorry to be the bearer of bad news but you might have quite a wait for the Account Numbering to be enabled. I was clearly told that this would not happen and that I was old fashioned in my belief that account numbers were important. I of course totally disagree but Iâll not rake over old ground so just bringing you up to speed.
Of course, having a separate field for the number in the account name would bring many benefits. First of all, the reduction of possible errors in names and possibility to easier manipulate with the exported reports from ERP Next (for example, exported TB).
Of course, the account numbering can be inserted to the account name filed, however such approach will require additional manual manipulations in the exported reports.
Also, please do not forget that many companies do manipulations on the exported Trial Balances, once they prepare tax reports. CPAs typically do additional mappings in XLS exported TBS using VLookups. Not having accounts numbers in a separate columns, makes such manipulations harderd and increases probability for errors.
Hopefully the account numbering feature will become available soon.
agree, thatâs why I pointed out the âworkaroundâ which might help to minimize such manual manipulations of such reports
If that issue is important to more then one ⌠I donât have any coding knowledge and therefore donât really understand all implications adding a separate âAccount Numberâ field would have on the entire system. But itâs always a solution to code this independently (or pay someone to do that). There are several tools to fund such an effort. I personally have no financial budget really and would live with the workaround so far, but I could try coordinate such a project.
My biggest obstacle would be not to have any idea how much funds are needed. So maybe someone who is knowledgeable (and therefore might also be a potential freelancer to hire) could give an estimate of how many coding hours such an endeavor might need (maybe the core team @erpnext might join this discussion by giving an estimation?)
I think the point of this topic is not the customer numbers but numbers for Accounts.
(âAccountâ as in Chart of Accounts not as in âAccount Managerâ)
Seems to me as if you and @Anders_Malmros are talking about different things
OMG, confusion all over
This comes from the habbit of using accounts and customers as synonyms.
I had problems with the naming in ERPNext before, so my bad.
Thank you for a good way forward, I like it. Accountants in my country like account numbers and my previous options seemed to be naming with leading account numbers or adding a custom field that might be made redundant later. I like your fix of using a pipe symbol or whatever to future-proof in the naming.
It is even used for convenience fast accesses such as the âcharacterâ. To represent zeros quickly.
For example: if we want to access the account (with 8-digit format) 40000045 is written 4.45 and the software is filled with zeros automatically, another example: to access 40500172 would be typed 405.172 âŚ
This is done in all financial software here . Without accounting account numbers implement erpnext here and in many countries is difficult.
as I read it PR is closed for now, with @nabinhait assigned to look into this. So I suggest youâd wait for this to happen and if it doesnât gently push a bit
How you included the numbers?
What is you version?
If I include the numbers in https://charts.erpnext.com/
then download the .json file,
and upload to the system
the numbers are dissapear and not recognised by
ERPNext.
I did it by hand directly in the .json file. Charts.erpnext.com is absolutely useless and shouldnât be used under any circumstance.
This particular CoA is a specific one that is used here is Spain for SMBs. I would be more than happy to share it but someone needs to let me know how add it for consideration. If it means going through the charts.erpnext.com, I will not do it.
Manually adding the account numbers is a messy solution. Our accountants in both the German and Romanian company require the account numbers. It might seem old fashioned but most accountants I have met could be called conservative and maybe old fashioned, thats the kind of guys you want watching over your money
